Connect CabiPro to Xero and supplier bills stop being entered twice. Approved invoices flow into your Xero ledger, payments flow back onto the job, and month end stops being a hunt through the ute for paperwork.
A sheet-goods invoice lands. Someone enters it against the job so the costing is right. Then someone enters it again in Xero so the books are right. Two records, two chances to get it wrong, and no way to tell which one is true.
The setup is deliberately cautious. CabiPro looks before it writes, shows you exactly what it found, and waits for your call.
One secure sign-in with Xero. You approve the connection inside Xero itself - CabiPro never sees or stores your Xero password.
Link each CabiPro supplier to the matching Xero contact, or create the contact in Xero without leaving CabiPro. Do it once and it stays linked.
A read-only reconciliation compares every supplier invoice against the bills already in Xero and sorts them into matched, conflicting, ambiguous and new. Nothing is written until you approve the review.
Approved supplier invoices go across as Xero bills. Payments recorded in Xero flow back into CabiPro, so the job knows what has actually been paid.
Built around how a cabinet shop actually buys - purchase orders, supplier statements, part-payments and all.
Approved supplier invoices in CabiPro become accounts-payable bills in Xero - supplier, invoice number, date, due date, totals and GST included. No re-keying, no second data-entry pass at month end.
Before a single bill is written, CabiPro reads your Xero ledger and classifies every supplier invoice: exact match, amount conflict, ambiguous, or genuinely new. You review the list and decide what happens.
Xero is the only system that knows whether money actually moved, so it stays the source of truth. Payments and part-payments recorded against a bill are mirrored back onto the CabiPro invoice automatically.
Each CabiPro supplier is linked to a Xero contact once. Bills land against the right contact every time, so your Xero aged-payables report stays clean and your supplier statements actually reconcile.
CabiPro reads your expense accounts and tax rates straight from Xero, so bills are coded the way your bookkeeper already set things up - not the way a generic integration assumes.
Only organisation admins can connect, configure or disconnect Xero. Disconnecting revokes CabiPro's access at Xero immediately - your accounting data stays exactly where it is.
No mystery syncing. CabiPro writes supplier bills and contacts, and reads everything else. Sales invoices, bank feeds, payroll and reports are never touched.
Accounting data is the most sensitive thing in your business. The integration is built to the narrowest set of permissions that makes it useful - and nothing beyond that.
CabiPro asks Xero for only the permissions it needs. Payments are requested read-only - CabiPro can see that a bill was paid, but can never record, alter or delete a payment in your ledger.
The connection uses Xero's official OAuth 2.0 sign-in. You authorise it on Xero's own screen, and CabiPro only ever holds a revocable access token - never your Xero credentials.
One click revokes the token at Xero and stops all syncing. Bills already in your ledger stay untouched, and you can reconnect later without losing your supplier mappings.
No. The first thing CabiPro runs is a read-only reconciliation that compares your supplier invoices against the bills already in Xero. Anything that already exists is adopted rather than re-created, and nothing is written until you review and approve the results.
Any Xero plan that includes bills - which covers the standard Australian business plans. CabiPro reads your own chart of accounts and GST tax rates, so it fits whatever setup your bookkeeper has already built.
It is flagged as a conflict and left alone. CabiPro will not quietly overwrite a bill in your ledger - a mismatch is a signal for a person to look at, so it stays on the review list until you resolve it.
Only in one direction, and only for supplier bills it creates. It cannot touch payments, bank feeds, sales invoices, payroll or reports. Payment access is requested read-only.
No. It is included in the CabiPro base plan at no additional charge. You will need your own Xero subscription, billed by Xero.
Organisation admins only. The connect, configure and disconnect actions are restricted to admin users and are recorded in your activity history.
We will connect your Xero organisation on the demo and run the reconciliation against your real supplier bills - read-only, no commitment.
Xero is a trademark of Xero Limited. CabiPro is an independent product and is not affiliated with or endorsed by Xero Limited. A separate Xero subscription is required.